Education Outreach Day Frequently Asked Questions

  1. How many students can I bring?
    • You can bring anywhere from 5-100+ students if you are able to provide the transportation and chaperones needed for that number of students.
  2. How many adult chaperones should I bring?
    • Groups need to have 1 adult chaperone per 10 students.
  3. What time should my group arrive and depart?
    • Schools that are selected to attend may arrive as early as 8:00am and depart as late as 3:30pm. If you are selected, we will ask you to indicate what timing works best for your school.
  4. Do we have to stay for the whole day?
    • We recommend that school groups stay for at least four hours, so they have enough time to experience all Education Outreach Day has to offer.
  5. My school can’t afford to pay for transportation to the convention center. Are we still able to attend?
    • You can apply for funding for transportation and substitute teachers when you submit your application. The Society for Science can reimburse the cost for transportation and substitute teachers up to a certain amount, thanks to support from the Broadcom Foundation. Funding will be awarded based on financial need.
  6. How are schools chosen to attend?
    • The selection committee will be looking to select schools from many different geographic regions. Selection will also be dependent upon responses to questions in the application and school demographics. 
  7. What knowledge should my students come in with?
    • Students don’t need to prepare anything special for the day’s activities. All they need to bring is an enthusiasm for STEM! We will be providing lesson plans you could use to help your students get the most out of the day.
  8. Is there a dress code?
    • Students should wear closed-toe shoes and comfortable clothes that they would normally wear to school. If possible, we highly recommend asking your students to wear your school color or the same shirts. There will be thousands of students at Education Outreach Day and similar clothing will help you to keep track of your group.
  9. When will I receive a schedule for the day?
    • If you are selected, your school will receive a schedule by May 1. This schedule will indicate which classroom workshop your school has been assigned, if one of your choices was available.
  10. Do my students need to bring lunch and snacks?
    • Yes, students should bring their own lunch and snacks as they are not provided. Storage space is available for lunches so schools need not carry them further than school check-in.
  11. When will I know if my school was selected and if we received funding?
    • You will know if your school was selected and if you received funding within 2 weeks of the deadline indicated on the application form. If needed, there may be several rounds as applications are submitted.
  12. If my school is selected for funding for transportation and substitute teachers, how will we receive it?
    • If your school is selected for funding and you attend Education Outreach Day, after the event, you will submit your receipt, along with a W9 for your school, to outreach@societyforscience.org.
  13. What COVID-19 precautions will be in place?
    • Precautions will be decided upon closer to the event, taking into consideration the status of the pandemic and local laws.
  14. What if schools cannot come in person?
    • It is possible that this day will change to a virtual event, depending on the status of the pandemic and rules put in place for the high school finalists. Information on the format will be distributed as the event nears. Schools interested in attending in person or virtually should apply now.