Adult in Charge Checklist

An Adult-in-Charge (AIC) is a member of an official party selected to fulfill key roles for their students during Regeneron ISEF. When the fair is in-person, this role is one of “lead” chaperone. At Virtual Regeneron ISEF 2021, this role is the only adult “registered” on behalf of the fair to serve as a main contact with the Society to support the finalists’ successful participation. The AIC may be asked to fulfill the following duties.

Confirm Finalist has completed project set-up, including clearing any Scientific Review Committee (SRC) or Display & Safety infractions

  • Finalists will receive email notifications if there are any concerns regarding their ISEF paperwork. The teacher and fair director will be included in these communications; we will reach out to the AIC if we are having difficulty in reaching the finalist(s) or resolving any issues.
  • SRC interview requests will be provided via email communication and will require that an adult be on any conference call or video conference with the students. The AIC will be included among the adults identified and will have a role in securing an adult to be on the call, if not serving in this role directly. The AIC is needed to a) provide support; b) make sure the finalist understands all requirements; and c) communicate back to the Fair Director and/or the local SRC about how to avoid problems in the future. If not the AIC, the fair or school should have representation on the call, although the parent or legal guardian will also be invited to participate.
  • Any Display & Safety infractions will be treated similarly with email communication or the chat function within the platform providing written notification and a conference call or video conference arranged as necessary to resolve.
  • All finalists are required to sign a Code of Conduct and Releases as part of completing their Finalist Questionnaire. The AIC may be contacted if the finalist is having any issues completing these forms.

Act as the central point of contact for your affiliated fair’s finalist(s).

  • The AIC is responsible for the success of all finalists throughout the Regeneron ISEF experience.
  • Per the affiliation agreement, the fair has agreed to support their finalists by identifying a location or providing equipment to ensure appropriate computer technology and a stable internet connection that will facilitate participation in a fair and equitable judging experience. The Society will provide as many specifications as possible, but asks that the AIC support this effort to the best of their ability.
  • Society staff will keep the AIC informed of the finalists’ schedules for judging and for any other obligations or opportunities so that the AIC can facilitate the active participation of their finalists.