Staff Accountant II – Accounts Receivable

Founded in 1921, the Society for Science (Society), is a champion for science, dedicated to expanding scientific literacy, effective STEM education, and scientific research. The Society is a nonprofit 501(c)(3) membership organization focused on promoting the understanding and appreciation of science and the vital role it plays in human advancement: to inform, education, and inspire. The Society is best known for its award-winning magazine, Science News, world class science research competitions, and a suite of outreach and equity STEM programs. 

This job provides accounting support for the Society in the areas of Accounts Payable, Accounts Receivable and General Ledger. This includes transaction processing (invoices, cash receipts, credit cards, and collections); account reconciliations; preparing and processing journal entries; maintaining detailed tracking schedules, and assisting in the monthly, quarterly, and year-end financial close. 


  • Manage the Cash Receipts process to ensure proper recording 
  • Prepare and process payments for Advertising, Permissions, and other Society invoices 
  • Manage the contribution/donations cash receipts process to ensure proper revenue recognition and tracking. 
  • Communicate with departments and vendors to resolve issues/discrepancies relating to invoices and payments 
  • Prepare and enter journal entries for month end 
  • Analyze and reconcile assigned general ledger accounts monthly (including accounts receivables, pledges receivable and other balance sheet and revenue accounts) for monthly closing process. 
  • Assist with financial audit as needed. 
  • Help maintain systems and files of subledger systems. 
  • Backup for A/P 
  • Other duties, as may be assigned 


  • Candidate will have experience with general ledger (preferably with Sage MIP), 
  • Advance skills using spreadsheet (Excel), word processing and other Microsoft office software. 
  • Candidate will be detail oriented and able to handle multiple tasks. 
  • Strong organizational and communication skills 
  • Experience with Fund Accounting is a plus 
  • Experience with not-for-profit accounting is preferred. 

Supervisory Responsibility 

No Supervisory Responsibility 

Work Environment 

While performing the duties of this job, the employee usually works in an office setting. Our office is located near the Dupont Circle and Farragut North Metro stations. Due to the pandemic, the Society is operating on a hybrid work model. 

Position Type and Expected Hours 

This is a full-time, non-exempt position. Days and hours of work are Monday through Friday during normal office hours of the Society. 

Required Education and Experience 

  • Candidate will preferably have a bachelor’s degree in accounting. 
  • Candidate will have 3-5 years in related experience in G/L, A/P, and A/R. 

How to Apply

Submit a professional resume and cover letter to be considered for this position.

Please apply through Applicant Pro:

Additional Information 

Society for Science has mandated the COVID-19 vaccine for employees, as applicable. Exceptions to the vaccine requirement may be provided to individuals for religious beliefs or medical reasons. 

EEO Statement 

The Society is an Equal Employment Opportunity Employer 

Society for Science is committed to equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, the Society does not discriminate against employees or applicants for employment on any legally recognized basis, including but not limited to: veteran status, race, color, religion, gender, marital status, sexual orientation, gender identify or expression, ancestry, national origin, disability, personal appearance, family responsibilities, matriculation, political affiliation, age and/or any other categories protected by the laws of the United States or the District of Columbia. 

Other Duties 

Please note this job description is not designed to cover every duty, responsibility and activity that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.