Executive Team Specialist

This new Executive Team Specialist position will support the growing responsibilities of the Executive Office. This position will work on projects that are cross-functional across the entire organization and key priorities of the Society’s President & CEO and Chief of Staff.

The Society for Science is well known for its award-winning magazine, Science News, and world class science research competitions: Regeneron Science Talent Search, Regeneron International Science and Engineering Fair (ISEF) and Broadcom MASTERS. For the past six years, we have focused on building our portfolio of Outreach and Equity programs: Science News in High Schools, Advocate Program, Research Teachers Conferences, STEM Research Grants and STEM Action Grants. Our efforts in this area are already impacting millions of students at thousands of schools and education programs in all 50 states and globally.

Key functions of the Executive Office include annual operation planning and data tracking, Board of Trustees meeting materials and special projects, especially new projects that are not yet located in a specific department. The Executive Team also leads new institutional giving fundraising (foundations, corporations and government). Specialist projects will vary depending on the current needs of the organization, and will require strategic thinking, strong writing and editing skills, PowerPoint development, research and data tracking.

This position reports to the Chief of Staff and will join a collaborative team.

Primary Responsibilities

  • Support the development and implementation of the Society’s annual Operating Plan and corresponding data dashboards
  • Support the creation of Board Books and PowerPoint presentations for bi-annual Board of Trustees meetings.
  • Lead the organization of PowerPoints for All Staff meetings
  • Lead research related to new special projects. Current special projects include the Society’s Centennial (taking place from April 2021-March 2022) and development of an organization-wide technology strategy
  • Research and support the drafting of new Society policies that are being managed by the Executive Office
  • Support development of new Society partnerships by tracking next steps and recording related data
  • Assist with improving data integrity and providing general administrative support


  • High attention to detail and demonstrated proactive and strategic approach to daily tasks
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with care
  • Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Publisher
  • An interest in being involved with all facets of a large, global nonprofit organization
  • A flexible, collaborative and collegial work style
  • Experience working directly with people from diverse racial, ethnic and socioeconomic backgrounds
  • Understanding and affinity for the core values of the Society

Required Education and Experience

  • 2-5 years of related experience
  • Bachelor’s degree

Work Environment

Our office is located near the Dupont Circle and Farragut North Metro stations. This position usually works in an office setting, but will temporarily work from home until September 7, 2021 with possible extensions.

Other Duties

Please note this job description is not designed to cover every duty, responsibility and activity that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Type and Expected Hours

This is a full-time, non-exempt position, Monday to Friday (37.5 hours per week). The ability to travel occasionally is necessary. Our core hours are between 10 a.m. – 3:00 p.m. ET; flexible start and end time allowed upon supervisor approval.

How to Apply

Send your resume and cover letter to career@societyforscience.org. Emails should include “Executive Team Specialist” in the subject line. They can be addressed to Rachel Alper, Chief of Staff. No phone calls please.

The Society values a diverse workplace and strongly encourages women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Statement

The Society is an Equal Employment Opportunity Employer.

Society for Science & the Public is committed to equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, the Society does not discriminate against employees or applicants for employment on any legally recognized basis, including but not limited to: veteran status, race, color, religion, gender, marital status, sexual orientation, gender identity or expression, ancestry, national origin, disability, personal appearance, family responsibilities, matriculation, political affiliation, age and/or any other categories protected by the laws of the United States or the District of Columbia.